Personal Data Protection Statement

Personal Data Protection Statement
Welcome to our website https://www.vaquancy.com/ (hereinafter «Website»).

This Website has been developed by the company with the tradename “VAQUANCY
LTD” (hereinafter “VAQUANCY” or “Company”), having its registered office in the
United Kingdom (7 Bell Yard London WC2A 2JR). VAQUANCY is Data Controller
of your personal data, pursuant to EU General Data Protection Regulation 679/2016
(hereinafter “GDPR”). This Privacy Statement is provided in order to inform you on
the personal data collected, to explain the way and purpose of data processing, to state
any third parties with whom we share your data and finally to inform you on your
rights.

What personal data do we process?
Personal data is any information related to an identified or identifiable natural person.

When you visit our Website, we collect your IP address of your device, when the
latter connects to the Internet. In cases where your IP is stable, it is possible to relate it
to the specific device and gain access to more information, such as the date and time
of your visit in our website and the type of browser and software of your device.

When you fill in the Contact Form, we collect your name, your email address and
the information you choose to disclose in your personal message. Please do not share
information that is not relevant to communication purposes.

When you upload your CV, we collect the following personal data:

 Personal Information, such as, name, surname, title, date of birth.
Contact Information, such as, landline number, mobile number, email address, residence address.
Information about your experience and your skills, such as, employment history, academic / educational history, copies of degrees, professional certifications.
Information regarding recruitment, such as: work permit when necessary, recommendation letters, information included in CV, such as photo of the applicant, information during your recruitment process.
Information that you provide us in person during an interview, including the interview via phone, services of videocall or any other means.
Information that you provide us with during a recruitment process, such as information about your performance and your answers to potential tests, job simulation and other evaluations and assessments.

When you subscribe to our newsletter, we collect your name and your email.

For what purposes do we process personal data?

When you visit our Website, VAQUANCY processes your data to the extend it is
necessary for the operation of the website in the context of the Company’s legitimate
interest to ensure the appropriate and smooth operation of the website.

When you fill in the Contact Form, we process your personal data, in order to
communicate with you with regard to the question submitted.

When you choose to upload your CV, we process your personal data only under the
condition you have provided your explicit consent. The purpose of processing is to
communicate with you in case of any potential career opportunities and only in the
event we consider your profile suitable for a job opening. In case you have
additionally consented to the transfer of your data, we might also transfer your data to
any potential employers/third parties. You have the right to withdraw your consent at
any time.

When you subscribe to our newsletter, we process your personal data for marketing
purposes, in order to send you news and updates related to our Company and the
trends of the market. We process this data under the legitimate basis of your explicit
consent.

With whom do we share your personal data?
The Company transfers your personal data, only to the extend it is necessary for the
fulfillment of the above-mentioned purposes, to third parties, such our partner that
provides web development services for our website and third parties that collaborate
with us for the purposes of the present Personal Data Protection Statement.
Only authorized personnel of the Company or external partners have access to the
personal data you submit when you choose to upload your CV. In case of transfer of
your data to third parties/employers, we will proceed to the transfer only upon your
additional explicit consent.

How does the Company protect your personal data?
Our Company has implemented all appropriate organizational and technical measures,
pursuant to applicable legal framework and standards in order to safeguard that
processing of data, either by the Company or by any third party is legitimate,
appropriate and secured against any non-authorized or illegal access, deletion,
amendment or any other use of the data. Our partners that have access to your
personal data have been committed to guarantee confidentiality and to process
personal data in compliance with the current legal framework.

How long is your personal data retained?

Your personal data is retained for as long as it is required for the fulfillment of the
purpose of processing. Upon expiration of this term, your personal data will be
deleted unless otherwise required under applicable legal and regulatory framework or
for the establishment, exercise or defence of legal claims.
When you fill in the “Contact Us” form: your personal data is retained for one (1)
month, or sooner, in case you request its erasure.
When you choose to upload your CV: your personal data is retained for one (1)
year, or sooner, in case you request its erasure or withdraw your consent.
When you subscribe to our newsletter: your personal data is retained for six (6)
months, or sooner, in case you request its erasure or withdraw your consent.

What are your rights?
According to applicable legislation, you have the following rights, i.e. a) right of
access to your personal data, as well as to the information relating to their processing,
b) right to rectification of inaccurate or incomplete personal data, c) right to erasure,
d) right to restriction of the processing of your personal data, where explicitly
provided for by legislation, e) right to data portability in a structured, commonly used
and machine-readable format, f) right to have your data (directly) transmitted to
another controller, g) right to object to the processing of your personal data, where
explicitly provided for by legislation h) right not to be subject to a decision based
solely on the automated processing and to request human intervention in such case, as
well as i) right to withdraw any consent given at any time. You may exercise the
aforementioned rights by submitting a request to our Company and we will reply
within one (1) month upon receipt of the request. This deadline might be extended for
two (2) additional months, in case your requests are excessive or complicated.
Additionally, the Company shall inform you without any delay on any breach of your
personal data, unless such breach falls within one of the exceptions, provided by law.
In any case, if you feel that the protection of your personal data is violated in any way
whatsoever, you have the right to lodge a complaint with the Hellenic Data Protection
Authority.

What is the contact person for any issues/requests?
For any queries, clarifications of requests with regards to your personal data
protection, you may contact our email: personaldata.humanvue@vaquancy.com.

Complaints
In case that you believe that we did not satisfy sufficiently your request and the
protection of your personal information is offended in any way, you have the right to
submit a complaint to the Information Commissioner’s Office in the following link
(https://ico.org.uk/make-a-complaint/) or to the Hellenic Personal Data Authority,
using the special portal accessible here. We would, however, appreciate the chance to
deal with your concerns before you approach the authorities, so please contact us in
the first instance.